Supermarkets & dukas
High receipt volume, thin margins. Capture every till slip and supplier invoice without slowing the counter.
Built for KRA eTIMS
Every receipt. Captured.Ready for your approval.
Scan the eTIMS QR and Rasmi reads the receipt back from KRA's own record: supplier, tax band, VAT, total. Your accountant approves the queue. Approved entries post themselves to QuickBooks or Zoho Books.
Posts straight toQuickBooks Online
Free tier forever · No credit card · M-Pesa via Paystack
synced
Filed
0
To post
12
Review
3
Last 7 days▲ 18%
Live capture
RC·8841
Naivas Supermarket
KES 4,320
postedRC·8842
Chandarana Foodplus
KES 1,860
postedRC·8843
Bidco Africa Ltd
KES 22,400
reviewRC·8844
Kenya Power
KES 9,120
postedWhat happens to every single receipt
Scan
one QR, and the paper is on file for good
Fetch
supplier, tax and totals from KRA's own record
Review
every entry before it reaches your books
Zero
duplicate CUINs posted from one workspace
Google Cloud Vision reads the paper · KRA's verification page fills the rest · Paystack and M-Pesa handle your subscription
The receipt lifecycle
From a paper receipt to a posted book entry.
Four steps, one controlled path. Every entry is traceable from the scan to the ledger.
01Capture
Scan the eTIMS QR with any phone
Your team points a phone at the receipt. The QR gives up the supplier PIN and the receipt signature; a photo of the paper covers the rest. No signal is fine. Captures queue on the phone and upload the moment one returns.
02Verify
Read back from KRA's own record
Rasmi looks the receipt up on KRA's verification page and fills in what KRA holds: supplier, tax band, VAT, total. If KRA has no record of that receipt, you hear about it here, with the field and the reason named. Nothing is guessed and nothing is quietly dropped.
03Review
Your accountant approves the queue
Clean entries are ready to post. Anything the lookup or the photo could not settle waits in the review queue with the field called out. Your accountant approves it or corrects it. Nothing touches your books without a sign-off.
04Post
It lands in your books, mapped
Approved entries post to QuickBooks Online or Zoho Books as bills, with the vendor, account and tax code already set. Every CUIN is tracked, so the same receipt cannot post twice from the same workspace.
The cost of doing it by hand
Manual compliance fails quietly, then all at once.
5 years
How far back an audit can look
Paper fades. Photos get buried in WhatsApp. The gaps in this month's pile are the ones an auditor finds years from now, long after anyone remembers the purchase.
Per invoice
How the penalties are counted
A mistyped VAT line. A supplier PIN that does not match. The same receipt entered twice. Each one is charged on its own, not rolled up at the end of the year.
2 days
The month-end nobody budgets for
Someone keys hundreds of receipts by hand and catches the errors one at a time. It is the same two days every month, and it is the least valuable work your finance team does.
By hand vs. with Rasmi
The same receipts. A fraction of the work.
Doing it by hand
With Rasmi
Time per month
Up to two days of manual entry
Minutes, most of it unattended
Getting the details right
Typed off the paper, by eye
Read back from KRA's own record
Duplicate receipts
Easy to enter the same CUIN twice
Blocked before it posts
Audit trail
Scattered across WhatsApp and paper
Append-only, exportable for KRA
Capture without signal
Lost, or remembered later
Queued on the phone, uploaded after
Getting it into the books
Re-keyed by hand
Posted as a mapped bill
Works with your stack
Plugs into the tools you already run on.
Rasmi sits between your eTIMS receipts and your books. It reads the receipt, checks it against KRA, and posts into the accounting tools your team already runs.
Rasmithe engine
One compliance layer between every receipt and your books.
Reads the QR, pulls KRA's own record of the receipt, and prepares a clean, mapped entry for your accountant to approve.
ReceiptsCheckedPosted
Reads from
eTIMS QR
Supplier PIN and signature
KRA verification page
Supplier, tax, totals
The paper itself
Read by Cloud Vision OCR
Posts to
QuickBooks Online
Bills, auto-mapped
Zoho Books
Bills, auto-mapped
CSV export
Excel, Sheets, anything
Checked against KRA
Rasmi reads the receipt back from KRA's own verification page, so the details are not typed twice or typed wrong.
Never posts twice
Every CUIN is tracked. The same receipt cannot post twice from one workspace.
Works without signal
Capture anywhere. Records upload the moment you reconnect.
Xero, Sage One and Wave are on the roadmap. Until then, CSV export covers any system that reads a spreadsheet.
Built for your business
However you trade in Kenya, Rasmi fits.
Restaurants & cafés
Daily produce, beverage and gas receipts, captured and posted before the books fall behind.
Pharmacies & clinics
Strict supplier records and VAT accuracy, with a clean audit trail for every controlled purchase.
Hardware & building
Bulk supplier invoices with mixed tax bands, mapped to the right accounts automatically.
Distributors
Hundreds of CUINs a week, deduplicated and ready before the payment run.
Agencies & consultancies
Fewer receipts, no tolerance for error. Every expense checked and filed the day it happens.
Transport & courier
Fuel, parts, and toll receipts captured offline in the field, synced when the driver gets signal.
Agribusiness
Seasonal input purchases across regions, captured on any Android phone and posted centrally.
Scan on the go
Capture receipts the moment you get them.
The Rasmi app turns any Android or iPhone into an eTIMS scanner. Point, shoot, and the receipt is on file. No signal needed: captures queue on the phone and upload the moment you reconnect.
- One scan, and the paper stops mattering
- Capture without signal, upload when you have it
- Details read back from KRA, not typed in by hand
Scan to
get the app
rasmi.co.ke
Getting started
Up and running in three steps.
01
Create your free account
Sign up with your email in under a minute. Thirty receipts a month, free, no card.
02
Connect your books
Link QuickBooks Online or Zoho Books in a couple of taps. Everything else exports as CSV.
03
Scan your first receipt
Point your phone at the eTIMS QR. Rasmi fills in the details from KRA and queues it for approval.
Pay for receipts,
not seats.
Start free. Move up when your receipt volume does. Paid-plan pricing lands with the apps.
Free
30 receipts / monthKES 0/ mo
For businesses getting their eTIMS receipts under control.
- Receipt capture and QR scanning
- Details read back from KRA
- Accountant review queue
- QuickBooks Online or Zoho Books
- CSV export
- Duplicate receipts blocked
Starter
200 receipts / monthPriced at launch
For businesses with a steady month of receipts.
- Everything in Free
- Bulk review and bulk post
- QuickBooks Online and Zoho Books
- Full receipt history and search
- Priority email support
Register your interest
Business
High receipt volumePriced at launch
For high volume, multiple branches, or an accounting firm.
- Everything in Starter
- Full audit log export
- A workspace per branch or entity
- Guided onboarding for your team
- A named contact for support
The free tier is live and stays free. Paid plans are priced before the apps launch, and nobody is charged before then.
Questions.
If you don't find your answer here, email support@rasmi.co.ke
For teams at scale
Running compliance across many branches?
Multi-location retailers, distributors and accounting firms give each branch its own workspace, with the roles and the audit trail a serious operation needs.
- A separate workspace per branch or entity
- Append-only audit log, exportable for KRA
- Guided onboarding for the whole team
- A named contact when something needs attention
- Bulk review and bulk post for high volume
- Roles that keep capture and approval apart
Get the app
|
Rasmi lives on your phone. Scan an eTIMS receipt the moment it reaches your hand. Thirty receipts a month, free, no card needed.
Coming to iOS and Android shortly. Free tier forever · No card to start.